How-To2026-10-302 min read

Auto-Archive GitHub Project Items

Use a project auto-archive workflow with a conservative completion-and-age filter. Archiving removes project clutter while retaining project field data, but affects Insights coverage.

Step-by-step guide

01

Check access and scope

You need workflow management access. Review all currently matching items because enabling auto-archive can archive existing matches as well as future ones.

02

Define retention scope

Choose the completed work and inactivity window appropriate for review.

03

Preview existing matches

Preview the intended scope using project filters.

  • Worked example: A filter such as is:closed reason:completed updated:<@today-14d can target older completed issues. The two-week window is an example; choose a retention window that fits your review process.
04

Open auto-archive

Open Auto-archive items in project Workflows. Open Workflows and select Auto-archive items, then review the criteria before choosing Save and turn on workflow.

05

Set supported criteria

Configure supported is, reason and updated criteria.

06

Inspect archived samples

Enable the workflow and inspect archived samples.

07

Verify the result

Matching items leave active views and retain expected field data in the archive.

Common mistakes

Check the handoff edge case

Archiving existing matches immediately can change reporting coverage. Review the matching set before enabling the workflow.

Sources and verification

Based on product documentation checked on 2026-10-24. This is a documentation-based guide, not a hands-on benchmark. Features and availability can change.

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