How to create a product database in Confluence
Create a Confluence product database with Create → Database, then define a small set of typed fields and add entries.
Use it as an index of product initiatives and their supporting pages. A database is more useful when each field answers a recurring review question than when it duplicates every paragraph of the source documents.
Step-by-step guide
Create it in the intended space
Choose Create → Database or use the + beneath the intended parent in the content tree. Check the resulting location: if you lack edit permission in the current space, creation can default to your personal space.
Define a minimal structure
In Table layout, use + at the top right to add typed fields. For example, create Initiative as Text, Owner as User, Stage as Tag, Review date as Date and Brief as Page or live doc link. Keep long reasoning in the linked brief.
Enter representative initiatives
Add two entries such as “Workspace onboarding” and “Export reliability.” Populate their owners, stages and review dates. Use actual values rather than placeholder rows when testing whether reviewers can understand which initiative needs attention.
Check how the team will use it
Review the table with a product collaborator and inspect each linked brief’s access. Add saved views only after the underlying fields are consistent. Confluence databases are not available in the Atlassian Government environment.
Common mistakes
Starting with dozens of fields
Every unused field becomes maintenance overhead. Begin with the information needed for the next real review.
Sources and verification
Based on product documentation checked on 2026-11-04. This is a documentation-based guide, not a hands-on benchmark. Features and availability can change.