How is Vantage different from ChatGPT or Claude?

ChatGPT and Claude are great for one-off generation. Vantage is a full workspace. It connects your tools, tracks dependencies across projects, catches conflicts between products, and surfaces what needs your attention every morning. It also remembers every past decision, so a new PM can query across all projects and get cited answers in seconds.

Do I have to switch away from Notion or Linear?

No. You keep all your tools. Vantage connects to them and builds intelligence on top. When you're ready, you can push tickets to Linear or Jira. But the value starts before you create anything — just by connecting your tools and seeing what the intelligence layer surfaces.

What happens on day one?

You connect your tools — GitHub, Linear, Slack — 2 minutes each. Vantage indexes your existing data overnight. By the next morning, you see your first decision queue: what's stale, what conflicts, what changed. No manual setup. No templates to fill out.

What if I only manage one project?

Vantage works for single projects, but it shines when you manage 3–5 or more. Conflict detection, cross-project memory, and the decision queue are most valuable when you have multiple projects that need to stay in sync. If you manage one project, start with the free tier and see if the cited query engine alone saves you time.

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How does Vantage keep documents and tickets up to date?

When context shifts, you add the new information and Vantage rebuilds every connected deliverable. Documents, prototypes, and tickets all update. You review the changes, accept or reject each one, and approve. Nothing updates silently, and every change is traceable.

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How do I set up a sprint board in Asana?

Create a new project in Board view with sections for Backlog, Sprint Backlog, In Progress, In Review, Done, and Blocked. Add custom fields for Sprint Number, Story Points, and Priority. Set up automation rules for common transitions (task assigned moves to In Progress, task completed notifies Slack). Create recurring Sprint Planning and Sprint Review task templates.

Can you run Scrum sprints in Asana?

Yes, but it requires intentional setup since Asana is not a Scrum-specific tool. Create a dedicated sprint project (separate from your backlog), add sprint-specific custom fields for estimation and sprint numbering, and use Rules to automate status transitions. Use Asana's Dashboard to approximate burndown charts. The tradeoff is more flexibility than Jira but more manual configuration.

What is the best Asana board layout for sprints?

Use six columns: Backlog (groomed items ready for selection), Sprint Backlog (committed scope), In Progress (actively being worked), In Review (PR or design review), Done (completed this sprint), and Blocked (waiting on external dependency). Resist adding more columns. Archive the Done column at the end of each sprint to keep the board clean.

How-To2026-09-039 min read

How to Create a Sprint Board in Asana

Sprint boards in Asana require intentional setup because Asana was designed for project management broadly, not for Scrum specifically. Out of the box, you get a Kanban board, which is not the same thing as a sprint board. The difference matters: a sprint board has a defined scope, a time box, and a completion criteria that resets every iteration. Getting this right in Asana means configuring sections, custom fields, and rules that enforce the sprint cadence.

This guide covers how to structure an Asana project as a sprint board that a PM can use to plan iterations, track progress during the sprint, and capture velocity data for future planning. You will set up the board, configure automation rules that reduce manual status updates, and establish the workflow for sprint ceremonies.

Step-by-step guide

Create a new project in Board view

Create a new Asana project and immediately switch it to Board view. Name it with your team name and the word 'Sprints' so it is easy to find (e.g., 'Platform Team — Sprints'). Set the project privacy to the team level so everyone on the sprint team can see and edit it, but other teams do not get noise in their sidebar. Choose a color that distinguishes it from your backlog and roadmap projects.

Create the project and switch to Board layout
Name it clearly with team name and 'Sprints' designation
Set team-level privacy and assign a distinct project color

Configure the board columns

Set up sections that mirror your sprint workflow. A proven layout is: Backlog, Sprint Backlog, In Progress, In Review, Done, and Blocked. Resist adding more columns. Every additional column adds a status transition that someone needs to remember. The Backlog column holds groomed items ready for sprint selection; Sprint Backlog holds the committed scope for the current iteration.

Create sections: Backlog, Sprint Backlog, In Progress, In Review, Done, Blocked
Add section descriptions explaining when a task should move to each column
Order sections left-to-right to match the workflow direction

Add sprint-specific custom fields

Add custom fields to capture sprint metadata on each task. Create a dropdown field for Sprint Number (Sprint 1, Sprint 2, etc.), a number field for Story Points or T-shirt size estimate, and a single-select for Priority (P0-P3). These fields are what enable velocity tracking and sprint filtering later. Make Story Points required so the team cannot skip estimation.

Add a Sprint Number dropdown field with values for the next 6 sprints
Add a Story Points number field and mark it as required
Add a Priority single-select field with P0 through P3 options

Set up automation rules

Use Asana's Rules feature to reduce manual overhead. Create a rule that moves tasks to In Progress when an assignee is added, and another that adds a due date of the sprint end when a task moves to Sprint Backlog. Add a rule that posts to your team's Slack channel when a task moves to Done. These automations prevent the board from going stale because someone forgot to drag a card.

Create rule: task assigned triggers move to In Progress
Create rule: task moved to Sprint Backlog triggers due date assignment
Create rule: task moved to Done triggers Slack notification

Create sprint planning and review templates

Create two task templates: one for Sprint Planning and one for Sprint Review. The Planning template should have subtasks for reviewing velocity from the last sprint, selecting items from the backlog, estimating unpointed stories, and confirming the sprint goal. The Review template should have subtasks for demoing completed work, discussing incomplete items, and updating the backlog. Attach these as recurring tasks on your sprint cadence.

Create a Sprint Planning task template with ceremony subtasks
Create a Sprint Review task template with demo and retrospective items
Set both as recurring tasks matching your sprint cadence

Establish the sprint lifecycle workflow

Document the workflow for your team: during Sprint Planning, tasks move from Backlog to Sprint Backlog with a Sprint Number tag. During the sprint, tasks flow left to right. At Sprint End, all Done tasks are archived, incomplete tasks are evaluated (carry over or return to Backlog), and the Sprint Number field is updated for the new iteration. Use Asana's multi-select to bulk-update sprint numbers during the transition.

Document the task lifecycle from Backlog through Done to Archived
Define rules for handling incomplete tasks at sprint end
Use Asana's bulk actions to update sprint numbers at the transition

Common mistakes

Using the same board for backlog and sprint work

Mixing your product backlog and sprint board in one project creates visual noise and makes it impossible to see sprint scope at a glance. Keep them as separate Asana projects and use multi-homing (adding a task to multiple projects) to move items from the backlog project to the sprint board during planning.

Skipping estimation fields

Without story points or size estimates, you have no velocity data. Without velocity data, sprint planning is guesswork. The 30 seconds it takes to estimate each task pays off in reliable sprint commitments and the ability to forecast delivery dates for stakeholders.

Not archiving completed sprints

If Done tasks accumulate in the Done column across sprints, the board becomes unusable. Archive or move completed tasks at the end of each sprint. Asana's search and reporting features let you find historical tasks without keeping them visible on the active board.

Over-automating the board

Too many automation rules create surprising behavior. If a task auto-moves when assigned and also auto-moves when a subtask is completed, you get race conditions where tasks jump columns unexpectedly. Start with 2-3 rules and add more only when you observe a specific manual pain point.

Tips

Use Asana's Dashboard tab on the sprint project to create a burndown chart based on tasks completed per day during the sprint

Create a 'Sprint Goal' task pinned to the top of the Sprint Backlog column so the team sees the objective every time they open the board

Use Asana's 'My Tasks' view filtered by the sprint project to give each team member a personal sprint view without a separate board

Add a 'Carry Over Count' custom field to tasks that rolled from a previous sprint so you can track planning accuracy over time

How Vantage helps

Vantage generates wave-based tickets with dependency awareness, which maps directly to sprint planning. Instead of manually grooming a flat backlog, you get tickets pre-organized into implementation waves that respect technical dependencies. Export these directly to Asana with story points and priority fields already populated, cutting your sprint planning meeting time in half.