How to export a space to PDF in Confluence
Export a Confluence space to PDF from Space settings → General → Export space, then choose PDF and the content to include.
A space administrator can export all visible content or a selected subset. Use a reviewed subset for a customer handover rather than exporting an entire internal workspace by default.
Step-by-step guide
Define the handover boundary
List the pages needed for the handover and identify an administrator who can view them. PDF export includes published page content, not unpublished edits. Resolve pending edits before treating the PDF as an approved release snapshot.
Choose PDF in space export
Open the space name’s More actions menu, select Space settings, then General → Export space. Select PDF. Choose all content you can view or select the exact pages, such as the installation guide and troubleshooting appendix.
Generate and download the file
Select Export space and download the completed PDF. Keep a note of the export date and source branch. Unlike a live public link, the downloaded file will not change when someone later edits Confluence.
Inspect the actual deliverable
Check navigation, long tables, diagrams and any embedded dynamic content in the downloaded PDF. Blog posts and comments are not included by this space-PDF method. If export fails, try smaller subsets to isolate the problematic page.
Common mistakes
Calling a PDF a complete backup
A PDF is a reading artifact. It excludes material such as comments and is not a restorable space backup.
Sources and verification
Based on product documentation checked on 2026-11-04. This is a documentation-based guide, not a hands-on benchmark. Features and availability can change.