Manage External Guests in Asana
Share only the projects or tasks an external guest needs and review their effective permissions. Guest status alone is not a substitute for careful sharing.
Step-by-step guide
Check access and scope
Your organization policies must allow the invitation. Check guest classification, project privacy and the scope of attached documents.
Choose collaboration scope
Create a minimal collaboration scope for the external work.
Audit task contents
Review project membership and sensitive task contents.
- Worked example: A localization reviewer may need approved strings and feedback tasks but not the internal pricing research project. Share the review scope and verify attachments use compatible access rules.
Invite the guest
Invite the collaborator with the appropriate access.
Check guest access
Ask the guest to open required tasks and resources.
Close the engagement
Remove or adjust access when the engagement ends.
Verify the result
The guest can complete the agreed review without browsing unrelated work.
Common mistakes
Check the handoff edge case
An attachment may use broader sharing than the Asana task. Check its source system access before including it in external work.
Sources and verification
Based on product documentation checked on 2026-10-24. This is a documentation-based guide, not a hands-on benchmark. Features and availability can change.