Product workflows2026-11-072 min read

How to reuse an excerpt across pages in Confluence

Reuse a Confluence excerpt by naming a source Excerpt block, then selecting it with Insert excerpt on destination pages.

This keeps a shared definition in one source instead of letting copied wording drift. For example, reuse a release readiness definition across checklists without embedding the entire policy page.

Step-by-step guide

01

Create the source excerpt

Edit the policy page, insert Excerpt and place the release readiness definition inside its body. Give it a unique name such as release-ready-definition. Named excerpts are essential when the source contains several reusable blocks.

02

Publish the reusable wording

Keep the excerpt self-contained: define the decision, required evidence and exception owner. Publish the source page. If Hide excerpt on this page is enabled, it hides the block only on its source, not on the pages where it is reused.

03

Select it from the destination

Edit the release checklist and type /insertexcerpt. Search for the policy in Source page, then choose release-ready-definition from Excerpt name. Decide whether its title and frame help readers understand the source, preview and select Insert.

04

Validate the shared definition

Publish the checklist and inspect the included text. Make future policy wording changes at the source, then check the affected checklists. If the wrong excerpt appears, inspect duplicate or missing names before selecting a different page.

Common mistakes

Copying an unnamed block in a multi-excerpt source

Unnamed or duplicate excerpt names make selection ambiguous. Name each source block before adding destination macros.

Sources and verification

Based on product documentation checked on 2026-11-04. This is a documentation-based guide, not a hands-on benchmark. Features and availability can change.

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