How to set content status in Confluence
Set Confluence content status by selecting Status above the title while editing and choosing an available status.
The space administrator controls whether statuses are enabled and whether custom ones are allowed. Use a status to communicate review readiness; it is not an approval signature or an access restriction.
Step-by-step guide
Agree on the meaning of the status
Choose the state the reader needs to know. For a PRD, Ready for review should mean the author has supplied the evidence and open questions, not that the feature is approved. Avoid creating a status for every minor editorial variation.
Set status in the cloud editor
Open the page for editing and select Status above its title. Pick a suggested status or create a custom one if the space permits it. Anyone with edit permission can set content status when the feature is enabled.
Publish to make the page status visible
Publish the page and inspect its title area as a reader. Page and blog statuses appear to viewers after publishing; a live doc’s status is visible immediately. Keep a review request or decision record separate from this visual label.
Use space-level administration for shared vocabulary
If the team needs a common status, ask the space admin to configure it under Space settings → General → Avatars and status. Personal custom statuses are not automatically available to other authors.
Common mistakes
Calling a status an approval
A visible label does not establish who reviewed or approved the content. Keep the actual decision and review evidence explicit.
Sources and verification
Based on product documentation checked on 2026-11-04. This is a documentation-based guide, not a hands-on benchmark. Features and availability can change.