How to Turn Meeting Notes into Product Context with Granola
Every product decision happens in a meeting. The problem is that meeting notes live in a separate tool — by the time you write the PRD, you have forgotten what was decided, who said what, and why.
Granola captures meeting notes with structured decisions and action items. This guide shows how to connect Granola to your product workflow so nothing gets lost between the meeting and the spec.
Step-by-step guide
Connect Granola to Vantage
In workspace settings, paste your Granola API key. Vantage indexes your meeting notes: titles, decisions, action items, and key discussion points.
Meeting decisions become project context
When you create or update a project, Vantage surfaces relevant meeting decisions: "In the Nov 5 product review, the team decided to deprioritise mobile and focus on enterprise dashboard."
Action items trace to requirements
Meeting action items like "Add export to CSV by end of sprint" become context for requirements. When generating tickets, the AI references the meeting where the decision was made.
Query across meetings
Ask "What did we decide about the pricing page?" and Vantage searches across all indexed meeting notes, returning the specific decision with date and participants.
Build institutional memory
Over time, meeting decisions accumulate in the knowledge graph. New team members can ask "Why did we choose Stripe over Paddle?" and get the answer from the meeting where it was discussed — not from someone who remembers.
Common mistakes
Treating meeting notes as write-only
Most meeting notes are written and never read again. The value is in retrieval — connecting past decisions to current work. Without a search layer, notes are wasted effort.
Not structuring decisions and action items
Granola captures decisions and action items as structured data. If you dump everything as prose, the product intelligence is harder to extract.
Keeping meeting context separate from product context
A decision made in a meeting should show up when you are writing the PRD for the thing that was decided. Disconnected tools mean disconnected context.
Tips
Use Granola for all product-related meetings — standups, reviews, customer calls, planning
Review meeting decisions weekly to catch orphaned action items
Cross-reference meeting context with project timelines to spot decisions that were made but never acted on
Share meeting context links in PRDs so reviewers can see the source of decisions
How Vantage helps
Vantage connects to Granola and indexes your meeting notes as product context. Decisions and action items are searchable and automatically surface when relevant to your current project. PRDs cite the meetings where decisions were made. Your product workflow has institutional memory — nothing gets lost between the meeting and the spec.