Acceptance Criteria Template for Notion (2026)
Notion databases provide a structured way to manage acceptance criteria across multiple features. This template uses linked databases and toggle blocks to keep criteria organized and traceable from spec to implementation.
Embed this template in your PRD pages or maintain a standalone Acceptance Criteria database linked to your requirements.
Template sections
4 sections covering the complete acceptance criteria workflow.
Database Structure
Create a Notion database with properties: Criterion (title), Feature (relation to Features DB), Priority (select: Must/Should/Could), Status (select: Draft/Approved/Tested/Passed), Owner (person), and Test Evidence (URL). This structure makes criteria searchable and filterable across all features.
Inline Criteria
For lightweight use, add acceptance criteria as a toggle block within your PRD page. Each toggle expands to show the Given/When/Then scenario and testing notes. This works well for teams that keep everything in a single spec document.
Linked Views
Add a linked database view of the Acceptance Criteria DB filtered by the current feature on your PRD page. This shows only the relevant criteria inline while the master database maintains the complete list across all features.
QA Workflow
Add a Status property with stages: Draft, Reviewed, In Test, Passed, Failed. Create a Notion view filtered by Status = Failed to surface regressions. QA updates the status and adds test evidence links as criteria are validated.
Copy-paste template
## Acceptance Criteria Database | Criterion | Feature | Priority | Status | Owner | |---|---|---|---|---| | [Criterion 1] | [Feature] | Must | Draft | [Name] | | [Criterion 2] | [Feature] | Should | Draft | [Name] | ## Inline Format (Toggle Blocks) > **AC-1: [Criterion title]** > Given [precondition] > When [action] > Then [result] > Status: [Draft] > Test evidence: [Link]
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