Write a Localization Brief in Notion
Create a release brief that gives translators product context, strings, terminology and acceptance checks. Notion organizes the handoff; it does not automatically synchronize translations with source code.
Step-by-step guide
Check access and scope
Identify target locales, release owner, localization reviewer and the authoritative string source. Confirm external collaborator access before sharing files.
Define locale scope
Create the brief with locale scope, user tasks and release timing.
Link authoritative strings
Link authoritative strings, screenshots and terminology references.
- Worked example: An invitation message includes an expiry value and an organization name. Show where both placeholders appear, define their meaning, and include a long-name example for layout review.
Explain translation constraints
Describe placeholders, pluralization and layout constraints.
Assign review owners
Assign linguistic and functional review owners.
Record approved artifacts
Record resolved questions and link approved delivery artifacts.
Verify the result
A reviewer can locate source strings, understand variable handling and find the approval record for each target locale.
Common mistakes
Avoid the main failure mode
Copying strings into multiple pages without ownership creates conflicting versions. Keep one authoritative source and reference it from the brief.
Check the handoff edge case
Screenshots without a version or string reference become difficult to reconcile after interface changes. Identify the authoritative source.
Sources and verification
Based on product documentation checked on 2026-10-24. This is a documentation-based guide, not a hands-on benchmark. Features and availability can change.